Minutes – Regular Business Meeting – Board of Education – New Paltz Central High School – May 20, 2009 – 7:00 PM

CALL MEETING TO ORDER                                                                                                                                 CALL TO ORDER
Meeting was called to order at 6:04 PM by David Dukler, Board President.

BOARD MEMBERS PRESENT:                                                                                                                              QUORUM CHECK
                                                                Roderick Dressel Jr. (arrived at 6:08 PM)
David Dukler
Steven Greenfield
Don Kerr
Patrick Rausch
                                                               
ABSENT:                                               Edgar Rodriguez
                                                                Kathleen Tobin Flusser – Board Member Elect

ALSO PRESENT:                 Maria Rice, Superintendent of Schools
                                                                Debora Banner, Assistant Superintendent (6:15)
                                                                Connie Hayes, Assistant Superintendent (6:40)
                                                                Richard Linden, Assistant Superintendent (6:50)
Debra Hogencamp, Duzine Elementary School Principal (6:20)
                                                                Richard Wiesenthal, Middle School Principal (6:40)
                                                               
ROLL CALL
The roll was called as reflected above.

EXECUTIVE SESSION                                                                                                                                                      EXECUTIVE
Motion made by Steve Greenfield and seconded by Don Kerr that the Board of                                                     SESSION
Education move into Executive Session at 6:04 PM for the purpose of discussing the
employment history of particular individuals and a contractual agreement with a company.

Motion carried 4 - 0 with 4 members voting.

Out of Executive Session - Motion made by Don Kerr and seconded by
Steve Greenfield that the Board return to Public Session at 7:04 PM.

Motion carried 5 - 0 with 5 members voting.

CALL TO ORDER                                                                                                                                                     CALL TO ORDER

The Public Meeting was called to order at 7:12 PM by David Dukler, Board President.

BOARD MEMBERS PRESENT:                                                                                                                             QUORUM CHECK
                                                                Roderick Dressel Jr.
David Dukler
Kathleen Tobin Flusser
Steven Greenfield
Don Kerr
Patrick Rausch

ABSENT:                                               Edgar Rodriguez
                                                               
ALSO PRESENT:                 Maria Rice, Superintendent of Schools

                                                                Richard Linden, Assistant Superintendent for Business
                                                                Connie Hayes, Assistant Superintendent for Pupil Personnel Services
                                                                Richard Wiesenthal, Principal, New Paltz Middle School
                                                                Debra Hogencamp, Principal, Duzine Elementary School
                                                                Natalie Rooney, Assistant Principal, Middle School
                                                                Antonia Woody, Athletic Director
                                                                Bill Richers, Director of Information & Communications Technology
                                                                Maureen Ryan, Supervisor of Transportation
                                                                Mike Robinson, Director of Food Services
                                                                Kathleen Clark, Special Education Coordinator
                                                                Barbara Hastie, Special Education Coordinator
                                                                Beverly Sickler, District Clerk
                                                                Danielle Salanitri, Student Representative
                                                                Members of the Public and Press

ROLL CALL                                                                                                                                                                        ROLL CALL
The roll was called as reflected above.

PLEDGE TO THE FLAG

AGENDA CHANGES                                                                                                                                                          AGENDA
                                                                                                                                                                                                CHANGES
President Dukler announced the following two changes to the agenda in addition to the printed addendum:

1. Newly elected board member, Kathleen Tobin Flusser will be sworn in at the beginning of this meeting.
2. The appointment of Building Administrator, Michelle Martoni (Personnel item 7.1) will be moved to the beginning of the meeting.

Motion made by Don Kerr and seconded by Steve Greenfield that the Board of Education accept the
Agenda as amended.

Motion carried 5 – 0 with 5 members voting.

                                                                                                                                                                                OATH OF OFFICE

District Clerk, Beverly Sickler, administered the Oath of Office to newly elected Kathleen Tobin Flusser.  Ms. Tobin Flusser is the non-incumbent who received the highest number of votes on May 19, 2009.  She will fill the vacancy left by Laura Walls until June 30, 2009.  Her three year term will commence effective July 1, 2009 through June 30, 2012.

                                                                                                                         APPOINTMENT OF BUILDING ADMINISTRATOR
                                                                                                                                                                            MICHELLE MARTONI

Superintendent Rice introduced Michelle Martoni, Building Administrator candidate, who will fill the vacancy at the Lenape Elementary School due to the retirement of Stephanie Giammatteo.  Ms. Martoni introduced family members who accompanied her to the meeting and greeted the board members and members of the audience.

7.1          Probationary Administrative Appointment

Motion made by Patrick Rausch and seconded by Rod Dressel that the Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby appoint the following probationary administrative employee:

Michelle Martoni                 Building Administrator                       Effective 7/1/09 – 6/30/12                    $103,000

PUBLIC COMMENTS                                                                                                                            PUBLIC COMMENTS

Emily Pogemiller – Girls Softball
Rachel Busher, NPUT President – Thanks for Approved Budget
Linda Engler - Girls Softball
Kevin Barry - Girls Softball
Myra Gold, Lenape Student – Welcome to Ms. Martoni
Mike Beck, Gardiner - Girls Softball
Bill DeFino, Coach - Girls Softball

STUDENT REPRESENTATIVE REPORT

Danielle Salanitri, Student Representative, reported on events and activities at the high school.

BOARD COMMUNICATIONS

• THE SCHOOLS’ CHALLENGE FOR HEALTHIER FOODS – Superintendent Rice introduced Dr. Susan P. Rubin who has created a coalition of professionals seeking to change the quality of food services in schools.  Dr. Rubin provided a PowerPoint presentation in which she described the issues involved in providing healthy foods to our children. Dr. Rubin emphasized the need for a call to action to build a food IQ in the community to accomplish the goal of healthier foods in our schools.

Questions and answers followed.

MINUTES OF MEETING   
MINUTES
5/6/09
Motion made by Don Kerr and seconded by Patrick Rausch
that the Board of Education approve the following resolution:                                                                                                                                                                                                                                                                                  
BE IT RESOLVED that the New Paltz Central Schools Board of Education accept the minutes                            
of the Workshop Meeting of May 6, 2009.                                                                                                                                     

Motion carried 5 - 0 with 5 members voting. (Kathleen Tobin Flusser stepped out of the room.)

PERSONNEL

President Dukler asked members of the board vote separately on the following two retirement resignations prior to the Personnel Consent Agenda.  He went on to briefly comment on the services of each of the retirees, stating that it is with regret that these resignations are accepted.

Motion made by Patrick Rausch and seconded by Don Kerr that the
Board approve the following resignation with regret:

7.2          Instructional Resignation – For Purposes of Retirement
BE IT RESOLVED that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby approve the resignation of the following instructional employee for purposes of retirement:

Judy Van Houten                 Speech & Hearing                Effective 10/1/09

Motion carried 5 - 0 with 5 members voting. (Kathleen Tobin Flusser stepped out of the room.)

Motion made by Patrick Rausch and seconded by Don Kerr that the
Board approve the following resignation with regret:

7.3          Non-Instructional Resignation – For Purposes of Retirement
BE IT RESOLVED that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby approve the resignation of the following non-instructional employee for purposes of retirement:

Jean-Claude Telson             School Bus Driver                Effective 6/30/09

Motion carried 5 - 0 with 5 members voting. (Kathleen Tobin Flusser stepped out of the room.)

PERSONNEL (CONSENT AGENDA)                                                                                                                             PERSONNEL

Motion made by Rod Dressel and seconded by Don Kerr that the Board of
Education approve the following Personnel Consent Agenda resolutions 7.4 through 7.15:

7.4          Instructional Resignations
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby approve the resignations of the following instructional employees:

Elise M. Dunbabin                               School Psychologist                                           Effective 6/30/09
Heather Ligotino                                  Social Studies                                                       Effective 8/2/09

7.5          Emergency Conditional Instructional Substitute Appointment

Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following instructional substitute on an emergency conditional bases:

Eileen Faulkner                     Certified                                 $100/day

7.6          Instructional Substitute Appointments - Certified
Recommendation that the New Paltz Central Schools Board of Education upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following certified substitute teachers at a per diem rate of $100 for the 2008-2009 school year:

Charlene Gottschalk
Kristina Powers
Linda Landman
Arthur Braunstein
Jennifer Johnson

7.7          Instructional Substitute Appointments - Uncertified
Recommendation that the New Paltz Central Schools Board of Education upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following uncertified substitute teachers at a per diem rate of $80 for the 2008-2009 school year:

Deanna Sousa
Jane Skiba
Geoffrey Paydon
Lauren Motzkin

7.8          Extension of Probationary Term for Instructional Employee
Recommendation – that the New Paltz Central Schools Board of Education approve the following resolution:  BE IT RESOLVED, that the Superintendent of Schools and Board President are hereby authorized to sign an Agreement extending the probationary term of Sarah Potenza, a Mathematics tenure area probationary employee through June 30, 2010, as recommended by the Superintendent of Schools.

7.9          Extension of Probationary Term for Instructional Employee
Recommendation – that the New Paltz Central Schools Board of Education approve the following resolution:  BE IT RESOLVED, that the Superintendent of Schools and Board President are hereby authorized to sign an Agreement extending the probationary term of Alexis Mallory, a Technology tenure area probationary employee through June 30, 2010, as recommended by the Superintendent of Schools.

7.10        Instructional Appointment - Long Term Substitute
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent, does hereby approve the appointment of the following long term substitute instructional employee with remuneration as per NPUT contract:

Christine Pallus                    Elementary            Effective  5/14/09 – 6/25/09 BA, Step 1 ($49,780 pro-rated)

7.11        Non-Instructional Leave of Absence - Extension
Recommendation – that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby approve the extension of an unpaid leave of absence for the following non-instructional employee (original leave was approved on 5-6-09 effective 4/9/09 to 5/14/09):

Elaine Purdy                          School Lunch Cashier                         Effective 5/15/09 – 6/14/09

7.12        Non-Instructional Leave of Absence – Change to Effective Date
Recommendation – that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby approve a change to the effective date of an unpaid leave of absence for the following non-instructional employee (original leave was effective 1/26/09 to 6/30/09):

Frank Hilton                          School Bus Driver                                Effective 1/26/09 – 5/4/09                                   
                                               
7.13        Non-Instructional Appointments
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby appoint the following non-instructional employees:

Name                                      Title                                                       Effective Date                       Salary                    Hours    

Madeline Nostrand              Substitute Food Service Helper         5/6/09                                     $9.50/hr                  as needed
Charlie Rodriquez Substitute Custodial Worker             5/11/09                                   $11.00/hr                as needed
Helen Hansen                       Substitute School Bus Attendant     5/11/09                                   $9.75/hr                  as needed
Helen Hansen                       School Bus Attendant                        5/21/09                                   $12.08/hr                5 hours per day

7.14        Non-Instructional Extended Emergency Conditional Appointments
Recommendation – that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby extend the appointment of the following non-instructional employees for an additional 20 days in anticipation of fingerprinting clearance.

Sherry Kitay          AnnMarie Dixon                  Rebecca Fiorese                   Dawn Britton        Marianne Moline

7.15        Request for Approval to Appoint Election Inspector
BE IT RESOLVED that the Board of Education appoint Jeremiah O’Gorman to serve as an Election Inspector for the 2008-2009 School Year with remuneration at $10.00 per hour.

MOTION carried 6 - 0 with 6 members voting.

OLD BUSINESS                                                                                                                                            OLD BUSINESS

Motion made by Don Kerr and seconded by Steve Greenfield that the Board of
Education approve the following resolution:

                                                                                                                                                                CHANGE BOE CALENDAR
                                                                                                                                                                                2009-2010

8.1          Request for Approval to Change Retreat Date on 2009-2010 Board of Education Meeting Calendar
BE IT RESOLVED that the Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby amend the 2009-2010 Board of Education Meeting Calendar to include a Retreat on January 27, 2010 instead of January 13, 2010.

Motion carried 6 – 0 with 6 members voting.

Motion made by Don Kerr and seconded by Steve Greenfield that the Board of
Education approve the following resolution:

                                                                                                                                                APPROVE REVISIONS POLICY 3420

8.2         Second Reading and Approval of Revisions to Policy 3420 Policy on Harassment/Hazing/Bullying 
BE IT RESOLVED that after a second reading, the Board of Education approve revisions to Policy 3420 Policy on Harassment/Hazing/Bullying as follows:

SUBJECT:    POLICY ON HARASSMENT/HAZING/BULLYING

            The Board of Education is committed to providing a safe, productive and positive learning environment, free of harassment and intimidation. The Board condemns all forms of harassment on the basis of race, color, creed, religion, national origin, political affiliation, sex, sexual orientation, age, marital status, military status, veteran status or disability. The Board condemns all forms of hazing and bullying. The Board specifically prohibits harassment, hazing, and bullying on school grounds and at all school-sponsored events, programs and activities, including those that take place at locations off school premises.

            It is the policy of the New Paltz Central School District that no member of the school community - students, faculty, administrators, or staff, vendors/contractors and others who do business with the School District, as well as school volunteers, visitors, guests and other third parties - may harass or intimidate any other member of the community.

What is Harassment?

            Verbal or physical conduct that denigrates or shows hostility or aversion toward an individual because of that person’s race, color, creed, religion, national origin, political affiliation, sex, sexual orientation, age, marital status, military status, veteran status, disability, or use of a recognized guide dog, hearing dog or service dog. Harassment can also occur if conduct is directed toward a person's relatives, friends, or associates. Harassment does one or more of the following:

a)         Has the purpose or effect of unreasonably interfering with an individual's work performance or is used as a basis for employment decisions (including terms and conditions of employment) affecting such individual and/or creates an intimidating, hostile or offensive work environment;

b)        Has the purpose or effect of unreasonably interfering with a student's academic performance or participation in an educational or extracurricular activity; and/or creates an intimidating, hostile or offensive academic environment; and/or effectively bars the student's access to an educational opportunity or benefit; or

c)         Otherwise adversely affects the employment and/or educational opportunities and benefits provided by the District.

Examples Of Harassment Include But Are Not Limited To:

a)         Epithets, slurs, negative stereotyping or threatening, intimidating, or hostile acts that relate to race, color, creed, religion, national origin, political affiliation, sex, sexual orientation, age, marital status, military status, veteran status, disability, or use of a recognized guide dog, hearing dog or service dog (including jokes or pranks that are hostile or demeaning).

b)        Written or graphic material that denigrates or shows hostility or aversion toward an individual or group because of race, color, creed, religion, national origin, political affiliation, sex, sexual orientation, age, marital status, military status, veteran status, disability, or use of a recognized guide dog, hearing dog or service dog and that is displayed on walls, bulletin boards or other locations the adversely affect the school community environment.

c)         E-mail, Internet, and other electronic communications use that violate this policy.

What is Hazing?

            Hazing refers to soliciting, encouraging, aiding, or engaging in "hazing" behavior. "Hazing" is defined as any humiliating or dangerous activity expected of another to join a group, regardless of their willingness to participate. Hazing behaviors include, but are not limited to:

            a)         Humiliation: socially offensive, isolating or uncooperative behaviors.

            b)        Substance abuse: abuse of tobacco, alcohol or drugs.

            c)         Hurtful, aggressive, destructive and disruptive behaviors.

            d)        Various forms of physical, emotional and/or sexual abuse which may range in severity from teasing/embarrassing activities to life threatening actions.

What is Bullying?

            Bullying is the process of one individual knowingly abusing the rights of others to gain control of the situation and the individuals involved. A bully deliberately and persistently uses intimidation and manipulation to get his/her way. Bullying can take these forms:

            a)         Physical (including, but not limited to, hitting, kicking, spitting, pushing, taking personal belongings);

            b)        Verbal (including, but not limited to, taunting, malicious teasing, name calling, making threats);

            c)         Psychological (including, but not limited to, spreading rumors; manipulating social relationships, or engaging in social exclusion, extortion, or intimidation); and

            d)        Internet or cyber-bullying (including but not limited to, the use of instant messaging, e-mail, websites, chat rooms, and text messaging when such use infringes upon the general health, safety and welfare of District students and employees).

Complaint Procedure

a)         Students may report alleged incidents to any staff member with whom he/she feels comfortable (for example, a teacher, the Building Principal, school nurse, guidance counselor or the District's designated Complaint Officer).

b)        Adults shall report alleged incidents to the Building Principal, the Superintendent of Schools, or the District's designated Complaint Officer.

c)         The names and contact information of the District's designated Complaint Officer can be found in the annual school calendar, in student and staff handbooks, on the District's website and other readily accessible places.

d)        Allegations are recommended to be submitted in writing, although verbal complaints will also be investigated.

e)         All allegations will be quickly, thoroughly and fairly investigated in accordance with written investigation procedures developed by the Superintendent of Schools.

f)         To the extent possible, your confidentiality and that of any witnesses and the alleged harasser will be protected against unnecessary disclosure. When the investigation is completed, you will be informed of the outcome of that investigation.

You Have Responsibilities Under This Policy

            All members of the school community are responsible for creating a working and learning environment that is free of harassment, hazing and bullying. It is important to contact one of the individuals listed under "Complaint Procedure," if any of the following occurs:

            a)         You believe you have been subjected to conduct that may violate this policy.

            b)        You believe you have been retaliated against in violation of this policy.

            c)         You have been told about or witnessed conduct that you think may violate this policy.

Special note: Knowingly making false accusations against another individual is wrong and will result in appropriate disciplinary action.

Retaliation Prohibited

            The Board of Education prohibits retaliation against anyone for registering a complaint pursuant to this policy, assisting another in making a complaint, or participating in an investigation under the policy. Anyone experiencing any conduct that he/she believes to be retaliatory should immediately report it to one of the individuals listed under "Complaint Procedure."

Penalties

            Harassment, hazing and bullying will not be tolerated in the New Paltz Central School District. If an investigation of any allegation of such conduct shows that the behavior has taken place, the harasser(s) will be subject to disciplinary action, up to and including permanent suspension or termination from employment.

Regulations, Appeals, Education

            Regulations will be developed for reporting, investigating, remedying allegations, appeals, dissemination and education shall be developed by the Superintendent of Schools.

NOTE:            Refer also to Policy #3421 -- Policy on Sexual Harassment

Motion carried 6 – 0 with 6 members voting.
OLD BUSINESS (CONSENT AGENDA) (Items 8.3 through 8.6)

Motion made by Patrick Rausch and seconded by Kathleen Tobin Flusser that the Board of
Education approve the following Old Business Consent Agenda (Resolutions 8.3 through 8.6):

                                                                                                                                      APPROVE REVISIONS TO POLICY 3421

8.3          Second Reading and Approval of Revisions to Policy 3421 Policy on Sexual Harassment
Recommendation – that the following resolution be approved:  BE IT RESOLVED that after a second reading, the Board of Education approve revisions to Policy 3421 Policy on Sexual Harassment as follows:

SUBJECT:    POLICY ON SEXUAL HARASSMENT

            It is the policy of the New Paltz Central School District that no member of the school community - students, faculty, administrators, or staff, vendors/contractors and other who do business with the School District, as well as school volunteers, visitors, guests and other third parties - may sexually harass any other member of the community. The Board of Education condemns all forms of sexual harassment and specifically prohibits such conduct on school grounds and at all school-sponsored events, programs and activities, including those that take place at locations off school premises.

What is Sexual Harassment?

            Sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute harassment when:

            a)         Submission to such conduct is made or threatened to be made, either explicitly or implicitly, a term or condition of an individual's employment or education; or

            b)        Submission to or rejection of such conduct is used or threatened to be used as the basis for academic or employment decisions affecting that individual; or

            c)         Such conduct has the purpose or effect of substantially interfering with an individual's academic or professional performance or creating what a reasonable person would sense as an intimidating, hostile, or offensive employment or educational; or

            d)        Conditions exist within the school environment that allow or foster harassing activities of a sexual nature, including but not limited to obscene pictures, lewd jokes, sexual comments and innuendo, sexual advances.

Examples of Sexual Harassment Include but are not limited to:

a)         Unusual or unwelcome pressure for a dating, romantic, or intimate relationship.

b)        Unwelcome touching, patting, or hugging.

c)         Pressure for or forced sexual activity.

d)        Unnecessary and unwelcome references to various parts of the body.

e)         Belittling remarks about a person's gender or sexual orientation.

f)         Inappropriate sexual innuendoes or humor.

g)        Obscene gestures.

h)        Offensive sexual graffiti, pictures, or posters.

i)          E-mail, Internet, and other electronic communications use that violates this policy.

What is Not Sexual Harassment?

            Sexual harassment does not refer to occasional compliments of a socially acceptable nature. It refers to behavior that is not welcome, that is personally offensive, that debilitates morale, and that, therefore, interferes with employment or educational effectiveness.

Complaint Procedure

a)         Students may report alleged incidents of harassment or discrimination to any staff member with whom he/she feels comfortable (for example, a teacher, the Building Principal, school nurse, guidance counselor or the District's designated Complaint Officer).

b)        Adults shall report alleged incidents harassment or discrimination to the Building Principal, the Superintendent of Schools, or the District's designated Complaint Officer.

c)         The names and contact information of the District's designated Complaint Officer can be found in the annual school calendar, in student and staff handbooks, on the District's web site and other readily accessible places.

d)        Allegations are recommended to be submitted in writing, although verbal complaints will also be investigated.

e)         All allegations will be quickly, thoroughly and fairly investigated in accordance with written investigation procedures developed by the Superintendent of Schools.

f)         To the extent possible, your confidentiality and that of any witnesses and the alleged harasser will be protected against unnecessary disclosure. When the investigation is completed, you will be informed of the outcome of that investigation.

You Have Responsibilities Under This Policy

            All members of the school community are responsible for creating a working and learning environment that is free of discrimination and harassment, including sexual harassment. It is important to contact one of the individuals listed under "Complaint Procedure," if any of the following occurs:

            a)         You believe you have been subjected to conduct that may violate this policy.
            b)        You believe you have been retaliated against in violation of this policy.
            c)         You have been told about or witnessed conduct that you think may violate this policy
           
            Special note: Knowingly making false accusations against another individual is wrong and will result in appropriate disciplinary action.

Retaliation Prohibited

            The Board of Education prohibits retaliation against anyone for registering a complaint pursuant to these policies, assisting another in making a complaint, or participating in an investigation under the policies. Anyone experiencing any conduct that he/she believes to be retaliatory should immediately report it to one of the individuals listed under "Complaint Procedure."

Penalties

            Sexual harassment will not be tolerated in the New Paltz Central School District If an investigation of any allegation of sexual harassment shows that harassing behavior has taken place, the harasser will be subject to disciplinary action, up to and including dismissal or expulsion.

Regulations, Appeals, Education

            Regulations will be developed for reporting, investigating, remedying allegations, appeals, dissemination and education shall be developed by the Superintendent of Schools.
                                                                                                                                  APPROVE REVISIONS TO POLICY 5520

8.4          Second Reading and Approval of Revisions to Policy 5520 Extraclassroom Activity Fund
BE IT RESOLVED that after a second reading, the Board of Education approve revisions to Policy 5520 Extraclassroom Activity Fund as follows:

SUBJECT:    EXTRACLASSROOM ACTIVITY FUND

An extraclassroom activity fund shall be established for activities conducted by students whose financial support is raised other than by taxation or through charges of the Board of Education.

            All extraclassroom activity funds shall be handled in accordance with the financial procedures illustrated by Finance Pamphlet No. 2, the Safeguarding, Accounting and Auditing of Extraclassroom Activity Funds, published by the New York State Education Department.  It is the building administrator’s responsibility to ensure the financial procedures outlined in the pamphlet are adhered to.

Proper books will be kept and all moneys deposited in appropriate accounts as set up by the Board of Education. These accounts shall be subject to audit. All transactions involving extraclassroom funds shall be on a cash basis and no accounts shall remain unpaid at the end of the school year. Funds shall be invested in accordance with the Board of Education's Fiscal Management Policy on the "Investment of District Funds".

            Funds of discontinued extraclassroom activities and of graduating classes shall revert to the account of the general student organization or student council and shall be expended in accordance with the organization's constitution.

The Building Principals, with approval of the Superintendent of Schools, shall set up procedures for receipt and payment from the extraclassroom activity fund in their respective schools.  There must be a minimum of one numbered receipt for the cumulative total of cash received from each fund raising event.

8.5          Second Reading and Adoption of New Policy 5580 Change Orders for Capital Projects
BE IT RESOLVED that after a second reading, the Board of Education approve the adoption of new Policy 5580 Change Orders for Capital Projects as follows:

SUBJECT:    CHANGE ORDERS FOR CAPITAL PROJECTS

                The Board of Education recognizes that it is in the nature of construction projects that unanticipated conditions will arise and that those conditions often need to be addressed in a very short time frame.  In order to ensure that the District’s capital construction projects can progress to completion in a timely, efficient and cost effective manner, it is desirable to delegate the authority to review and approve certain change orders without Board approval.  The Board also recognizes its responsibility to the public to be accountable for the expenditure of funds for construction projects.

                A change order is a mechanism for handling changes that occur during construction, adding to or deleting from the original scope of work of an executed construction contract, which alters the original contract amount or completion date.  A change order, however, may not be used to make substantial changes to the scope of a project.  It is the intent of the Board that change orders be kept to a minimum and be reviewed in detail in accordance with the policy prior to approval.

                Change Order Procedure

• The Construction Manager, Architect or the District Administration may recommend a change order, but have no authority to approve a change order without prior District approval in accordance with the procedure in this policy. 
• All change order requests must include:

→ sufficient detail and technical data to denote what is being done,
→ a clear explanation why it is being done,
→ the maximum estimated cost of the change order, and
→ the revised contract total.

                Authority to Approve Change Orders

• The Superintendent of Schools and/or Assistant Superintendent for Business are authorized to approve change orders of $15,000 or less.
• The Board Facilities Committee is authorized to approved change orders up to and including $25,000, as well as those that provide an extension of time.
• The Board of Education will appoint a Change Order Board to review change orders over $25,000 and make recommendations to the Board of Education.  The Board of Education must approve any change order over $25,000 before any work is commenced.
• All change orders approved by the Superintendent/Assistant Superintendent for Business or Board Facilities Committee shall be reported to the Board of Education at its meeting.
• When a change order is approved, a purchase order will be created or an original purchase order amended.
• All change orders will be reflected in a capital project budget status report attached to the change order request by the Assistant Superintendent for Business before it is approved.
• All approved change orders shall become part of the official record of the project.
• All change orders must:

→ include the SED Project Control Number and the name of the SED Project Manager.
→ be signed by the Architect/Engineer, the Construction Manager, the Contractor, and one of the following district representatives: Board President, Superintendent of Schools, and Assistant Superintendent for Business.
→ include all information provided in the change order request.
→ and be maintained in a standard format.

Change Order Board
The Board shall establish a Change Order Board (COB) each year at the annual organizational meeting to assist the Board in reviewing change orders.  In the case of multi-year capital projects, a separate COB will be appointed by the Board of Education for that specific project.

• The COB shall consist of three individuals nominated by the Board President and approved by the Board of Education, to include one member of the Board’s Audit Committee and two members from the community-at-large who have requisite skills and abilities.
• The COB shall meet at least monthly once bids have been awarded for a capital project and more often, as needed, with the project Construction Manager and the Assistant Superintendent for Business for the following purposes:
• To track project expenditures and AIA reporting for quality control and conformance with budget and schedule;
• Review minutes of construction meetings;
• Monitor the handling of unforeseen conditions and appropriate allocation of responsibility for such conditions; and
• Review change order requests exceeding $25,000 for submission to the Board and make recommendations to the Board for action.
• The COB shall be advisory to the Board and any expenditure recommended by the COB requires Board approval.

The Board of Education reserves the right to change the limits set forth in this policy for future construction projects by policy amendment or by resolution.

                                                                                                                                                                ADOPT NEW POLICY 5673

8.6        Second Reading and Adoption of New Policy 5673 Employee Personal Identifying Information
BE IT RESOLVED that after a second reading, the Board of Education approve the adoption of new Policy 5673 Employee Personal Identifying Information as follows:

SUBJECT:    EMPLOYEE PERSONAL IDENTIFYING INFORMATION

            In accordance with Section 203-d of the New York State Labor Law, the District shall restrict the use and access to employee personal identifying information. As enumerated in law, "personal identifying information" shall include social security number, home address or telephone number, personal electronic mail address, Internet identification name or password, parent's surname prior to marriage, or driver's license number.

            The District shall not unless otherwise required by law:

            a)         Publicly post or display an employee's social security number;

            b)        Visibly print a social security number on any identification badge or card, including any time card;

            c)         Place a social security number in files with unrestricted access; or

            d)        Communicate an employee's personal identifying information to the general public.

            A social security number shall not be used as an identification number for purposes of any occupational licensing.

            District staff shall have access to this policy, informing them of their rights and responsibilities in accordance with Labor Law Section 203-d. District procedures for safeguarding employee "personal identifying information" shall be evaluated; and employees who have access to such information as part of their job responsibilities shall be advised as to the restrictions on release of such information in accordance with law.

Motion to approve Old Business Consent Agenda Items 8.3 through 8.6 carried 5 – 0 with 5 members voting. (Steve Greenfield stepped out of the room.)

Motion made by Rod Dressel and seconded by Patrick Rausch that the Board of
Education approve the following resolution:

                                                                                                2009-2010 CODE OF CONDUCT & SAFETY PLAN REVISIONS

8.7          Request for Approval of Revisions to Code of Conduct and the District Safety Plan
BE IT RESOLVED, that the Board of Education of the New Paltz Central School District, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby approve revisions to the District Code of Conduct and the District Safety Plan pursuant to the Safe Schools Against Violence in Education Act (SAVE), as presented.

Motion carried 5 – 0 with 5 members voting. (Steve Greenfield stepped out of the room.)

NEW BUSINESS                                                                                                                                            NEW BUSINESS

Motion made by Rod Dressel and seconded by Patrick Rausch that the Board of
Education approve the following resolution:
                                                                                                                                          ACCEPT ELECTION/BUDGET RESULTS

• Request for Approval to Accept the Results of the Election/Budget Vote Held on

May 19, 2009

BE IT RESOLVED, that the Board of Education of the New Paltz Central School District accept the voting results of the election held on May 19, 2009 as follows:

Proposition #1
“Shall the Board of Education of the New Paltz Central School District be authorized to expend $48,470,000.00 which will be required for school district purposes for the year July 1, 2009 through June 30, 2010 (The Budget), and to levy the necessary tax therefor?”

YES:  844                                                NO:  260

Candidates                                            Votes

Donald Kerr                                          802
Daniel Torres                                        820
Kathleen Tobin Flusser                      826

Motion carried 6 – 0 with 6 members voting.

Motion made by Don Kerr and seconded by Rod Dressel that the Board of
Education approve the following resolution:

                                                                                                                                                     CSE & CPSE PLACEMENTS

9.2          Request for Approval of Committee on Special Education Recommendations and Student Placements
BE IT RESOLVED, that the Board of Education approve the following Committee on Special Education (CSE) and Committee on Pre-School Special Education (CPSE) recommendations and student placements: 8124, 9078, 10601, 427, 336, 599, 10999, 11305, 1103, 6981, 6875, 6896, 11335, 205, 1325, 9355, 8215, 9456, 11300, 10948, 10949, 10962, 10958, 1063B, 11294, 10979, 11338, 10930, 10826, 10901, 10595, 10850, 10580, 9651, 9123, 9439, 10946, 10516, 9602, 1079B, 1097B, 1089B, 11263,  10923, 10961, 11298.

Motion carried 6 – 0 with 6 members voting.

Motion made by Patrick Rausch and seconded by Don Kerr that the Board of
Education approve the following resolution:

                                                                                                                                  ACCEPT DONATION FROM ARCHDIOCESES

9.3          Request for Approval to Accept Donation from the Archdioceses of New York
BE IT RESOLVED, that the Board of Education of the New Paltz Central School District, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby accept a donation of $1,500.00 from the Archdioceses of New York for use on the scoreboard in the main gym at the high school.

Motion carried 6 – 0 with 6 members voting.

Motion made by Steve Greenfield and seconded by Don Kerr that the Board of
Education approve the following resolution:
                                                                                                                                                                                 AWARD BIDS

9.4       Request for Approval to Award Bids for General Contracting, Electrical, Roofing and Mechanical Bids for the EXCEL Projects
BE IT RESOLVED, that the Board of Education of the New Paltz Central School District, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby award the following bids:

Bid                                                                          Company                                                                                               Amount 

General Contracting                            
Base Bid and Alternate GC-5                             Eugene DiLorenzo General Building Contractor                             $383,700.00

Electrical Base Bid and Alternate EC-2             RLJ Electric Corporation                                                                     $87,550.00

Roofing Base Bid                                                 Precision Roofing                                                                                $344,000.00

Mechanical Base Bid and Alternate MC-6      D.J. Heating & Air Conditioning, Inc.                                              $650,100.00

Motion carried 6 – 0 with 6 members voting.

Motion made by Rod Dressel and seconded by Don Kerr that the Board of
Education approve the following resolution:
                                                                                                                                APPROVE WILLIAM JOYNER SCHOLARSHIP

•         Request for Approval to Establish Student Scholarship Award

Recommendation – that the following resolution be approved:  BE IT RESOLVED, that the Board of Education of the New Paltz Central School District, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby establish the “William Joyner Scholarship” in the amount of $300.00 to a graduating senior who has exhibited exceptional courage in the face of adversity.

Motion carried 6 - 0 with 6 members voting.

                                                                                                                                                                                               
FINANCIAL REPORTS                                                                                                                                   FINANCIAL REPORTS

Motion made by Rod Dressel and seconded by Steve Greenfield that the Treasurer’s Report for      
April 2009 and Budget Transfer Schedule #9 – April 2009 be accepted.   
                                                                                               
Motion carried 6 – 0 with 6 members voting.

                                                                                                               
PUBLIC COMMENTS                                                                                                                                                       PUBLIC
            COMMENT

Daniel Torres, New Paltz – Thanks for Board approval of William Joyner Scholarship

ADJOURN                                                                                                                                                                            ADJOURN
Motion made by Kathleen Tobin Flusser and seconded by Don Kerr that the Board
adjourn at 9:10 PM.

Motion carried 6 - 0 with 6 members voting.

Respectfully submitted,

________________________
Beverly J. Sickler
District Clerk