Minutes – Regular Workshop Meeting – Board of Education – New Paltz Central High School – June 3, 2009 – 7:00 PM

CALL MEETING TO ORDER                                                                                                                                 CALL TO ORDER
Meeting was called to order at 6:03PM by David Dukler, Board President.

BOARD MEMBERS PRESENT:                                                                                                                              QUORUM CHECK
                                                                Roderick Dressel Jr.
David Dukler
Steven Greenfield
Don Kerr
Patrick Rausch
                                                                Edgar Rodriguez
                                                               
ABSENT:                                               Kathleen Tobin Flusser

ALSO PRESENT:                 Maria Rice, Superintendent of Schools
                                                               
ROLL CALL
The roll was called as reflected above.

EXECUTIVE SESSION                                                                                                                                                      EXECUTIVE
Motion made by Steve Greenfield and seconded by Don Kerr that the Board of                                                        SESSION
Education move into Executive Session at 6:03 PM for the purpose of discussing the
employment history of particular individuals, matters made exempt under FERPA and
contract negotiations.

Motion carried 6 - 0 with 6 members voting.

Out of Executive Session - Motion made by Steve Greenfield and seconded by
Edgar Rodriguez that the Board return to Public Session at 7:15 PM.

Motion carried 6 - 0 with 6 members voting.

CALL TO ORDER                                                                                                                                                     CALL TO ORDER
The Public Meeting was called to order at 7:23 PM by David Dukler, Board President.

BOARD MEMBERS PRESENT:                                                                                                                             QUORUM CHECK
                                                                Roderick Dressel Jr.
David Dukler
Steven Greenfield
Don Kerr
Patrick Rausch
                                                                Edgar Rodriguez
ABSENT:                                               Kathleen Tobin Flusser
                                                               
ALSO PRESENT:                 Maria Rice, Superintendent of Schools
                                                                Richard Linden, Assistant Superintendent for Business
                                                                Connie Hayes, Assistant Superintendent for Pupil Personnel Services
                                                                Barbara Clinton, Principal, New Paltz Central High School
                                                                Bill Richers, Director of Information & Communications Technology
                                                                Mike Robinson, Director of Food Services
                                                                Beverly Sickler, District Clerk
                                                                Daniel Torres, Student Representative
                                                                Members of the Public and Press

ROLL CALL                                                                                                                                                                        ROLL CALL
The roll was called as reflected above.

PLEDGE TO THE FLAG

AGENDA CHANGES                                                                                                                                                          AGENDA
                                                                                                                                                                                                CHANGES

President Dukler announced the following Addendum to the Agenda:

SPOTLIGHT ON PROGRAM - AYEAR IN REVIEW - New Paltz Central High School Principal Barbara Clinton introduced Students Frank Cordaro and William Gaudette who shared with the audience their “Student Life Video”, a montage of high school activities and events representing the 2008-2009 School Year.

RECOGNITION – James O’Dowd, representative to the Nutrition Task Force and member of the Health Advisory Committee and the Wellness Committee, was recognized by the Board of Education with a Certificate of Recognition in appreciation for his continually promoting and advocating for the health of our students in a positive and proactive manner, always sharing research, ideas, and encouragement while inspiring and empowering students, staff and community to make things happen.  President Dukler, Vice President Kerr, Superintendent Rice and Director of Food Services, Mike Robinson were on hand to offer their congratulations and kudos. Mr. O’Dowd expressed his personal appreciation for all of the people who worked with him to create the Lenape Garden and who have worked continually to advance many beneficial causes in the school community.

PUBLIC COMMENTS                                                                                                                                                       PUBLIC
                                                                                                                                                                                                COMMENT
Mary Antozzi, New Paltz – School Food & Cupcakes

STUDENT REPRESENTATIVE REPORT – Daniel Torres, Student Representative, reported on
events and activities at the New Paltz Central High School.

SUPERINTENDENT'S REPORTS & DISCUSSION ITEMS
 

1. SUPERINTENDENT COMMENTS – Superintendent Rice commented on several initiatives to outsource different food products.  She invited Michael Robinson, Director of Food Services, to provide a brief overview of putting the purchase of pizza out to bid locally.
2. OUTSOURCING PIZZA – Michael Robinson, Director of Food Services, explained the bid process for obtaining pizza from local vendors.  He sited the process that is being used by the Kingston School District. Discussion along with questions and answers followed.

BOARD COMMUNICATIONS

1. NYSSBA RESOLUTIONS DEADLINE DISCUSSION – Mr. Dukler advised that the deadline for Boards of Education to submit resolutions to NYSSBA is June 15.  The following resolution was suggested by Steve Greenfield for consideration at the upcoming Annual Meeting of the New York State School Board Association.  This board will need to act tonight in order to comply with the deadline for submission to New York State School Boards Association.

PROPOSED RESOLUTION: BE IT RESOLVED that the New York State School Boards Association will advocate at the Federal level for the abolition of all policies and programs that inhibit the function of the free market as pertains to acquisition of food, beverages, and snacks by public school systems.  

Mr. Greenfield explained his rationale for the wording of the resolution and asked for board to support.  Discussion followed. 

Mr. Rausch suggested that this may be outside of the advocacy of NYSSBA.  Mr. Greenfield informed that NYSSBA does advocate on a Federal level.  It was suggested that this be taken to the National School Boards Association.

Discussion continued and suggestions were made to change the wording of the resolution.

RESOLUTION FOR SUBMISSION
TO NYSSBA RESOLUTIONS COMMITTEE

Motion made by Edgar Rodriguez and seconded by Don Kerr that the
Board of Education submit to the New York State School Boards Association
the following resolution for consideration by the Resolutions Committee of the
New York State School Boards Association:

RESOLVED that the New York State School Boards Association will advocate at the Federal level for the abolition of all policies and programs that inhibit the function of the free market as pertains to acquisition of food, beverages, and snacks by public school systems.   New York State School Boards Association will seek to coordinate with the National School Boards Association in these efforts.

Motion carried 4 YES (David Dukler, Steve Greenfield, Don Kerr, Edgar Rodriguez) to 2 NO (Rod Dressel, Patrick Rausch) with 6 members voting.

1. CHANGE ORDER BOARD FOR THE EXCEL PROJECT – Don Kerr explained the purpose and need to establish a Change Order Board for the EXCEL Project.  The COB is to be comprised of one member from the Audit Committee and two community members.  Qualifications of members are specified in the Change Order Policy.  Solicitation of members will be done through newspaper ads. Discussion followed. 

1. summer schedule - Mr. Dukler asked members to notify the District Clerk of their summer vacation schedule for purposes of establishing meeting dates.

COMMITTEE REPORTS – The following committee reports were made.

1. AUDIT COMMITTEE – Patrick Rausch explained the risk assessments exposures that will be voted on later in the meeting.
2. FACILITIES COMMITTEE – Donald Kerr reported that EXCEL bids have been awarded. Long Term Facilities Planning Consultant interviews took place today. The committee will recommend a firm to the board for approval in the future.  Energy Performance Contracting will be next.
3. POLICY COMMITTEE – Edgar Rodriguez commented on the June 10th meeting agenda, briefly reviewing the eleven policies that are currently before the committee. The District Wellness Policy is a priority for a first reading.
4. HEALTH ADVISORY COMMITTEE – Donald Kerr commented on the Wellness Policy as an example of the product produced by the HAC.  Turn over of membership is not a problem this year as in the past.  Analysis of this success was suggested through the use of a survey.

Edgar Rodriguez suggested that the student survey instrument sent to New Paltz graduates should be re-evaluated to include issues of race and diversity.  Superintendent Rice will make sure that this is rectified in future surveys.

MINUTES OF MEETING   

Motion made by Patrick Rausch and seconded by Don Kerr
that the Board of Education approve the following resolution:                                                                                                                                                                                                                                                                                                      MINUTES
BE IT RESOLVED that the New Paltz Central Schools Board of Education accept the minutes of the       5/13/09 & 5/20/09
Special Meeting of May 13, 2009 and the Business Meeting of May 20, 2009.

Motion carried 6 - 0 with 6 members voting.

PERSONNEL (CONSENT AGENDA)                                                                                                                             PERSONNEL
Motion made by Don Kerr and seconded by Rod Dressel that the Board of
Education approve the following personnel (consent agenda) resolutions:

Mr. Rausch questioned the approval of positions which are up to two months past the start date.  Superintendent Rice will research the matter and report to the board.

12.1        Instructional Substitute Appointments - Certified
Recommendation that the New Paltz Central Schools Board of Education upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following certified substitute teachers at a per diem rate of $100 for the 2008-2009 school year:

Peter Birnham
Charnikia Pinesett
Mellisa Thomas

12.2        Instructional Substitute Appointments - Uncertified
Recommendation that the New Paltz Central Schools Board of Education upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following uncertified substitute teachers at a per diem rate of $80 for the 2008-2009 school year:

Jill Terkelsen

12.3        Advisorship
Recommendation - that the New Paltz Central Schools Board of Education upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby appoint the following instructional employees to the following advisorship for the 2008/2009 school year, with remuneration as per NPUT contract:

David Finch          2009 Ulster County Elementary All-county Band

12.4        Instructional Appointment - Long Term Substitute
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent, does hereby approve the appointment of the following long term substitute instructional employee with remuneration as per NPUT contract:

Katherine Hanley                 Elementary            Effective 3/26/09 – 6/25/09  BA Step C    $46,230 prorated
(Replacing Camille Vining)

12.5        Instructional Leave of Absence
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby approve an unpaid leave of absence for the following instructional employee:

Renee (Schaefer) Salamone                Effective ­­­4/27/09 – 6/25/09

12.6        Non-Instructional Appointments
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby appoint the following non-instructional employees:

Name                                      Title                                                       Effective Date                       Salary                    Hours    
Tersa Faso                            Sub. School Bus Attendant               5/19/2009                               $9.75/hr                  as needed
Janice Pallus                         Technology Assistant Level III        7/1/2009                                 $20.00/hr                as needed
Sue Bowers                           Technology Assistant Level III        7/1/2009                                 $20.00/hr                as needed

12.7        Non-Instructional Extended Emergency Conditional Appointments
Recommendation – that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby extend the appointment of the following non-instructional employees for an additional 20 days in anticipation of fingerprinting clearance.

Marianne Moline

12.8        Non-Instructional Leave of Absence
Recommendation - that the New Paltz Central Schools Board of Education upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby approve an unpaid leave of absence for the following employee:

Paul Mattes                           Teacher Aide                        Effective 8/25/09 – 1/10/10                  Unpaid Leave

12.9 Spring Coaching Appointment
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following coach for the 2008-2009 Spring Season:
               
Azeem Mallick      Baseball  Coach    unpaid

MOTION carried 6 - 0 with 6 members voting.

OLD BUSINESS                                                                                                                                            OLD BUSINESS

None

NEW BUSINESS                                                                                                                                            NEW BUSINESS

Motion made by Rod Dressel and seconded by Don Kerr that the Board of
Education approve the following resolution:

CSE & CPSE PLACEMENTS

14.1        Request for Approval of Committee on Special Education Recommendations and Student Placements
BE IT RESOLVED, that the Board of Education approve the following Committee on Special Education (CSE) and Committee on Pre-School Special Education (CPSE) recommendations and student placements: 8870, 8816, 2168, 1688, 9020, 10551, 1969, 8265, 8975, 2618, 6977, 10586, 10598, 8221, 9060, 2097, 8948, 10813, 11278, 11262, 10965, 9579, 10927, 9972, 11297.

Motion carried 6 - 0 with 6 members voting.

Motion made by Steve Greenfield and seconded by Rod Dressel that the Board of
Education approve the following resolution:

ACCEPT DONATION OF THREE WIRELESS MICS

14.2        Request for Approval to Accept Three Sennheiser Wireless Microphones
BE IT RESOLVED that the Board of Education accept the donation of three Sennheiser wireless microphones from the New Paltz High School PTSA.

Motion carried 6 - 0 with 6 members voting.

Motion made by Patrick Rausch and seconded by Don Kerr that the Board of
Education approve the following resolution:

PARTICIPATE IN ULSTER COUNTY BOCES
COOPERATIVE BIDDING COSER

1. Request for Approval to Participate in the Ulster County BOCES Cooperative Bidding COSER

WHEREAS it is the desire of the participating school districts of the Board of Cooperative Educational Services, Ulster County, adopting this resolution to jointly request bids for certain commodities to be determined by the Superintendent of this school district from time to time for the 2009-2010 school year,

               
NOW THERFORE BE IT RESOLVED that the New Paltz Central School District hereby agrees to participate with other school districts of the Board of Cooperative Educational Services, Ulster County, New York, in the joint bidding of commodities to be requested by the school district Purchasing Agent and approved by the Superintendent; and be it further

RESOLVED that the specifications as prepared by the Steering Committee of participating school districts and presented to this Board of Education will be used and that this Board, if it desires to purchase these commodities agrees to purchase said commodities at the lowest bid price recommended by the Steering Committee of the joint school districts; provided, however, that each participating Board of Education in exercising its legal responsibilities, has the right to reject and/or modify the recommendation of the Steering Committee in the awarding of the bid; and be it further

RESOLVED that the invitation to bid will be advertised by BOCES in the Kingston Daily Freeman, the Middletown Times Herald Record and the Poughkeepsie Journal in accordance with the provisions of Section 103 of the General Municipal Law.

Motion carried 6 - 0 with 6 members voting.

Motion made by Don Kerr and seconded by Steve Greenfield that the Board of
Education approve the following resolution:

FACILITIES COMMITTEE PURPOSE STATEMENT

14.4        Request for Approval of the Facilities Committee Purpose Statement

BE IT RESOLVED that the Board of Education approve the following purpose statement:

Facilities Committee Purpose Statement
The purpose of the Facilities Committee of the Board of Education will be to provide oversight and support to the administration and staff of the district and advise and recommend to the full Board of Education action pertaining to the district’s facilities.

Discussion followed regarding making this an official policy. It was suggested to add to the Organizational Meeting Agenda each year.

Motion carried 6 - 0 with 6 members voting.

NEW BUSINESS (Consent Agenda) Items 14.5, 14.6 and 14.7

Motion made by Don Kerr and seconded by Steve Greenfield that the Board of
Education approve the following three resolutions 14.5, 14.6 and 14.7:

APPROVAL OF RISK ASSESSMENT M1

14.5        Request for Approval to Accept Risk M1 Identified in Audit Committee Memo of May 28, 2009
BE IT RESOLVED that upon the recommendation of the Audit Committee, the Board of Education accepts Risk M1as identified in the memo dated May 28, 2009 from the Audit Committee, Superintendent Maria Rice and Assistant Superintendent Linden to the Board of Education, a copy of which shall be incorporated by reference within the minutes of this meeting.

APPROVAL OF RISK ASSESSMENT M2

14.6        Request for Approval to Accept Risk M2 Identified in Audit Committee Memo of May 28, 2009
BE IT RESOLVED that upon the recommendation of the Audit Committee, the Board of Education accepts Risk M2 as identified in the memo dated May 28, 2009 from the Audit Committee, Superintendent Maria Rice and Assistant Superintendent Linden to the Board of Education, a copy of which shall be incorporated by reference within the minutes of this meeting.

APPROVAL OF RISK ASSESSMENT M4

14.7        Request for Approval to Accept Risk M4 Identified in Audit Committee Memo of May 28, 2009
BE IT RESOLVED that upon the recommendation of the Audit Committee, the Board of Education accepts Risk M4 as identified in the memo dated May 28, 2009 from the Audit Committee, Superintendent Maria Rice and Assistant Superintendent Linden to the Board of Education, a copy of which shall be incorporated by reference within the minutes of this meeting.

Motion to approve Consent Agenda Items 14.5, 14.6 and 14.7 carried 6 - 0 with 6 members voting.

Motion made by Don Kerr and seconded by Rod Dressel that the Board of
Education approve the following resolution:

SETTLEMENT AGREEMENT - EMPLOYEE NO. 3266

1.       Request for Approval of Settlement Agreement with Employee No. 3266

BE IT RESOLVED that the Board hereby approves the terms of and authorizes Maria C. Rice, Superintendent of Schools, to execute an Agreement between Employee No. 3266, and the New Paltz Central School District, dated June 2, 2009 as presented to the Board at this meeting.  A copy of said Agreement shall be incorporated by reference within the minutes of this meeting.

Motion carried 6 - 0 with 6 members voting.
                                                                                                               
PUBLIC COMMENTS                                                                                                                                                           PUBLIC
                COMMENTS
None

EXECUTIVE SESSION                                                                                                                                                      EXECUTIVE
                                                                                                                                                                                                     SESSION
Motion made by Don Kerr and seconded by Steve Greenfield to move into
Executive Session at 9:45 PM to discuss the employment history of particular
individuals, contract negotiations and negotiations with a firm/company.

Motion carried 6 - 0 with 6 members voting.

BOARD MEMBERS PRESENT:                                                                                                                                      QUORUM CHECK
                                                                Roderick Dressel Jr.
David Dukler
Steven Greenfield
Don Kerr
Patrick Rausch
                                                                Edgar Rodriguez
                                                               
EXCUSED:                                            Kathleen Tobin Flusser

ALSO PRESENT:                 Maria Rice, Superintendent

Out of Executive Session
Motion made by Rod Dressel and seconded by Patrick Rausch that the Board                                                              RETURN
return to Public Session at 11:11 PM.                                                                                                                                      PUBLIC                                                                                                                                                                                                SESSION
Motion carried 6 - 0 with 6 members voting.
                                                                                                                                                               
ADJOURN                                                                                                                                                                            ADJOURN

Motion made by Rod Dressel and seconded by Patrick Rausch that the Board
adjourn at 11:11 PM.

Motion carried 6 - 0 with 6 members voting.

Respectfully submitted,
________________________
Beverly J. Sickler, District Clerk