Business/Workshop Meeting– New Paltz Board of Education –District Office Conference Room
July 7, 2010 – 7:30 PM
CALL MEETING TO ORDER CALL TO ORDER
Meeting was called to order at 7:35 PM by Donald Kerr President.
A Motion made by Robert Rich to go into Executive Session. Motion seconded by Daniel Torres. Members went into Executive Session for the purpose of negotiations and for discussion the employment history of particular individuals secretarial, teachers, and administration.
Motion carried 7-0 with 7 members voting.
RETURN TO PUBLIC SESSION
Members returned from Executive Session, and the meeting was called to order at 7:52 p.m. by President Kerr.
BOARD MEMBERS PRESENT: QUORUM CHECK
Kathleen Tobin Flusser
Steven Greenfield
Donald Kerr
Patrick Rausch
Robert Rich
Edgar Rodriguez
Daniel Torres
ALSO PRESENT: Maria Rice, Superintendent of Schools
Connie Hayes, Assistant Superintendent for Pupil Personnel Services
Stephen Callahan, Director of Facilities & Operations
Elena Maskell, District Clerk
Members of the Public and Press
ROLL CALL ROLL CALL
The roll was taken during the Organizational Meeting and is reflected as above.
President Donald Kerr presented the following Addendum to the Agenda. A Motion was made by Daniel Torres and seconded by Robert Rich that the Board of Education approve the Agenda as amended by the Addendum.
AGENDA CHANGES AGENDA
ADDENDUM CHANGES
Title Name Term Expires
Parent Juliet Coxum 6/30/12
Parent Eric Stamberg 6/30/11
PERSONNEL:
ADD to existing Personnel item 8.3 Non-Instructional Resignations the following employees:
Name Title Effective Date
Deborah Ingraham Teacher’s Aide 6/30/2010
Jessica Morhous Food Service Helper 7/31/2010
ADD to existing Personnel item 8.4 Non-Instructional Appointments the following employees:
Name Title Effective Date Salary Hours
Wayne Kreuscher Substitute Custodial Worker 7/1/2010 $11.00/hr as needed
Jessica Morhous School Lunch Cashier 8/1/2010 $13.05/hr 4.25 hrs per day
ADDENDUM (Cont.)
ADD to existing Personnel item 8.7 2010-2011 Fall Coaching Appointments the following names:
Position Name Stipend
Soccer Coach Jon Stern Unpaid
Cross Country Coach Jon Stern Unpaid
ADD the following new Personnel items:
8.8 Non-Instructional Summer School Monitor Appointment
Recommendation – that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby appoint the following summer school monitor with remuneration as per contract:
Name Effective Date
Barbara D’Amore Effective 7/6/10 – 8/16/10
8.9 Instructional Leave Replacement
Recommendation - that the New Paltz Central Schools Board of Education upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following instructional employee:
Name Title Effective Date
Kathryn E. Torres Elementary Effective 8/1/10 - 6/30/11 MA, Step C
(Replacing Jennifer Bruntil) ($59,160 pro-rated)
CHANGE:
CHANGE existing Personnel Item 8.1 Extended Year Appointments to show the correct spelling of the name of the following employee:
Melissa Bernardini instead of Melissa Bernadini
CHANGE existing Personnel Item 8.7 2010-2011 Fall Coaching Appointments to reflect the 2010-2011 school year instead of the 2009-2010 school year.
NEW BUSINESS:
ADD:
Request for Approval of Textbooks for the New Paltz High School
Recommendation - that the New Paltz Central Schools Board of Education approve the following resolution:
BE IT RESOLVED that the Board of Education approve the following textbooks for use at the New Paltz Central High School:
High School
Hole’s essentials of Human Anatomy & Physiology – Schier, Butler & Lewis, McGraw Hill
Far East Chinese for Youth Level 1 – The Far East Book Co., Ltd. - U.S. International Publishing, Inc.
Far East Chinese for Youth Level 2 – The Far East Book Co., Ltd. - U.S. International Publishing, Inc.
Motion carried 6 – 0 with 6 members voting.
PUBLIC COMMENTS PUBLIC
NONE COMMENT
SUPERINTENDENT’S REPORTS & DISCUSSION ITEMS
SUPERINTENDENT COMMENTS
Connie Hayes updated the BOE on the Chef’s Move to School’s Program. First Lady Michele Obama has a program to combat childhood obesity and it is being implemented by Steven Shapiro from Kingston. Connie Hayes stated she is having a meeting with the wellness committee and also Mike Robinson.
Emergency Capital Project Updates – CSArch
Maria C. Rice noted the BOE Members have a report regarding the Middle School Roof. Tom Ritzenthaler and Justin Pechar were present to address the Board explaining what the district needs to do. Steve Callahan was also on hand.
Mr. Ritzenthaler noted both the MS roof and the Lenape roof have imminent safety issues. The Middle School interior roof work was discussed which is a result of water penetration from gutter penetration. Mr. Ritzenthaler noted that the Middle School system has deteriorated to the point where it is an immediate concern and they recommend that all the gutters be removed while temporarily mounting some exterior gutters in the interim of permanently replacing them. The structure has been compromised. Classifying these as emergencies would benefit the district to circumvent certain processes of public bidding. The State also has a classification of an emergency, and Mr. Ritzenthaler has had conversations with the State Ed Departments. If the Board declares the roof an emergency condition, they have the ability to waive the restrictive requirements for public bidding. The State Education Department has agreed to classify the removal of the gutters as an emergency, which means the district will get the funding back the following year in aid. Mr. Ritzenthaler said there is also an issue with the slate roof. Removal is emergency building aide, but anything beyond that will be a normal capital project. CSArch said they will facilitate with them in expediting the review.
Mr. Ritzenthaler noted there was a project in 1995 where the gutters were deteriorating and the coating of the interior of the gutter system was not done to the specifications he would have like to have seen; so this could be contributing to the problem as well.
Mr. Ritzenthaler noted the reason the district is in the position is because of a lack of maintenance, so the removal is an emergency, but the reconstruction is not an emergency.
Lengthy discussion ensued.
President Kerr stated he would like the middle school entryway that is compromised to be closed or blocked off immediately. He also stated the gutters should be removed right away. All members were in agreement. President Kerr noted that in order to cover the project a vote will have to be brought in front of the voters. In the meantime, examination of the slate on the roof will be examined. Donald Kerr noted he would like to see the estimate with the soft costs included.
Lenape Roof
Mr. Ritzenthaler stated there is an I-Beam in the hand-out that is starting to twist. Mr. Ritzenthaler stated something needs to be done to prevent the twisting from going any further. Mr. Ritzenthaler suggested taking some blocks out to make sure there isn’t an underlying issue behind the brick that is allowing the channel to move. Mr. Ritzenthaler stated removal of a panel that currently is movable.
Mr. Pechar made several suggestions from the report which was given. He stated the measures are therapeutic which will also be of a diagnostic nature. Maria C. Rice asked for numbers to provide it to the Board. CSArch said they would gather them and provide the Board with the info. Maria C. Rice pointed out that Steven Callahan has a process for maintenance process and repair, and he discovered this problem with the Lenape roof.
NEGOTIATIONS
Maria C. Rice stated the district is formalizing concessions from the various sections of personnel. The Superintendent reported that the New Paltz Educational Support Staff MOU has been signed, and the district will be moving forward with the concessions are as presented.
The Superintendent stated the New Paltz Administration Association contract is all set. It would have been signed but there are people on vacation, so upon their return it will be executed.
The Superintendent noted that Confidential Managerial salaries with concessions have been approved.
Regarding NP United Teachers Maria C. Rice informed the Board that the concession was to give back 1 day, except for those teachers who will retire within 3 years. However what the district found out by the NYS Retirement System is that doing this could be seen as a retirement incentive. So the district had to make the concession available to all teachers. Originally, NPUT offered $110,000.00, but within that amount money was already pulled out for those who are retiring. Maria C. Rice stated there is an additional $11,158 from that original figure, because more teachers chose to work the give-back day after the offer was extended to all teachers. The Superintendent noted there are 25 teachers in total who opted to work.
PROFESSIONAL DEVELOPMENT
NYSSBA’s trade show is coming up. Maria C. Rice said we cut back on professional development, but one Board member can still go. Maria C. Rice stated it is significantly cheaper if you sign up ahead of time so it should be discussed by the Board with a decision to be made in August.
BOARD COMMUNICATIONS
District Office Location
President Donald Kerr noted that a 5-year lease was signed for District Office space, and discussion must be had regarding the December 2012 expiring of the lease. If staff remains at the District Office, it must be put up to the voters. Daniel Torres suggested the district look into whether the owner would be willing to donate the building as a tax write-off.
Second Meeting Rule
President Kerr noted the concept of the second meeting rule is to allow the Board to never make decisions out of haste and to allow members time to make informed decisions. President Kerr noted this rule is not something that is written down anywhere. Discussion ensued.
It was noted that major decisions of the Board i.e. policy, resolutions, typically new business items are all included in the second meeting rule. An exception to this is the pro forma items. BOCES proposals have already been approved through the budget that shouldn’t need to be visited twice. Discussion ensued regarding creating a laundry list of what does not apply to the two meeting rule.
Board Committee Membership
President Kerr requested each member let he and the Vice President now what committees they have interests serving on. President Kerr asked that members please e-mail both he and the Vice President of their interests.
BOE Retreat
The BOE Retreat scheduled for July 21, 2010. President Kerr suggested a moderator for the forum. Discussion ensued.
COMMITTEE REPORTS
Patrick Rausch noted the External Audit Interview with objectives is scheduled to wrap up by the end of July. Mr. Rausch stated the Exit Interview should be ready by August 25th. Patrick Rausch would like to present the audit to the Board before the October deadline. Patrick Rausch is trying to get the internal audit for the next year.
Patrick Rausch noted that the Audit Committee will be reviewing the current Audit Policy to authorize the Audit Chair to sign engagement letters with auditors.
Patrick Rausch stated the Committee has a 5-year plan for budget. Patrick Rausch stated the Committee is also coming up with a budget quarterly to see how close it goes along with Rick Linden’s projections of the district and where things should be. Patrick Rausch informed the BOE that the terminology with Fund Balance is changing.
Daniel Torres spoke of the two appointees for the Parent Position to the HAC Committee. We have to contact those that have been chosen and those that have not.
MINUTES OF MEETING MINUTES
A Motion was made by Patrick Rausch and seconded by Kathleen Tobin Flusser that the Board of Education approve the following resolution:
BE IT RESOLVED that the New Paltz Central Schools Board of Education accept the minutes of the Business Meeting of June 16, 2010.
PERSONNEL (CONSENT AGENDA) PERSONNEL
A Motion was made by Patrick Rausch and seconded by Robert Rich that the Board of Education approve the following personnel (consent agenda) resolutions items 8.1 through 8.10:
8.1 Extended Year Appointments
Recommendation – that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby appoint the following employees with remuneration as per union contracts or Board of Education approved rates effective July 6, 2010 – August 16, 2010:
Name Title
Erin Bulson Sp. Ed. Teacher
Shawn Doyle Substitute Teacher
Amy Suttle Substitute Teacher Aide
Melissa Bernardini Substitute Teacher
8.2 CSE Evaluations/Meetings
Recommendation – that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby appoint as needed the following employees for CSE Evaluations/Meetings with remuneration as per union contracts effective July 1, 2010 – August 31, 2010:
Name Title
Carol Ucci CSE Meetings/Regular Educator
Justin Finnegan CSE Meetings/Speech/Language Therapist
8.3 Non-Instructional Resignation
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria Rice,
Superintendent of Schools, does hereby accept the resignation of the following non-instructional employee:
Name Title Effective Date
Nancy Griffin School Monitor 7/1/2010
Deborah Ingraham Teacher’s Aide 6/30/2010
Jessica Morhous Food Service Helper 7/31/2010
8.4 Non-Instructional Appointments
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby appoint the following:
Name Title Effective Date Salary Hours
John Petvai Substitute Custodial Worker 7/8/10 $11.00/hr as needed
Wayne Kreuscher Substitute Custodial Worker 7/1/2010 $11.00/hr as needed
Brian C. Hoornbeek Substitute Custodial Worker 7/1/2010 $11.00/hr as needed
Jessica Morhous School Lunch Cashier 8/1/2010 $13.05/hr 4.25 hrs per day
8.5 Non-Instructional Salaries – Correcting Resolution
Recommendation – that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice,
Superintendent of Schools, does hereby approve a correcting resolution to revise the salaries for non-instructional personnel approved by the Board of Education on June 16, 2010 to the following:
Name Title Effective Date Salary
Michelle Ribas LPN/Teacher Aide 7/1/2010 $29,380
Sigrun Mathews LPN/Teacher Aide 7/1/2010 $29,380
8.6 Non-Instructional Appointment
Recommendation that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following employee for the 2010-2011 school year:
Christine Sutton Substitute Caller $8,000
8.7 2010-2011 Fall Coaching Appointments
Recommendation - that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following coaches for the 2010-2011 school year:
Position |
NAME |
stipend |
Cheerleading fall |
Jen Pottinger |
$800.00 |
Cross Country Boys Varsity |
Glenn Eckert |
$4,677.00 |
Cross Country Girls Varsity |
Ann Gregory |
$4,677.00 |
Mod Cross country GIRLS |
Patrick Barberio |
$2,250.00 |
Mod Cross country BOYS |
Michael Vance |
$2,250.00 |
Football Varsity Asst |
Sam Phelps |
$3,710.00 |
Football JV |
William Defino |
$3,150.00 |
Football JV |
Michael Gulitti |
$3,150.00 |
Football Varsity Asst |
David Dones |
$3,600.00 |
Football Modified |
Ron Constable |
$2,250.00 |
Football Modified |
Mark Pizzarello |
$2,250.00 |
Football Varsity |
Thomas Tegeler |
$5,144.00 |
Golf Varsity Boys |
Kieran Bell |
$3,710.00 |
Soccer Boys JV |
Roger Norcross |
$3,150.00 |
Soccer Boys Modified |
Paul Schwartzberg |
$2,250.00 |
Soccer Boys Varsity |
Stuart Robinson |
$3,710.00 |
Soccer Girls JV |
Nicole Vitale |
$3,150.00 |
Soccer Girls Modified |
Jeff Salt |
$2,250.00 |
Soccer Girls Varsity |
Meridith Ventimiglia |
$3,710.00 |
Swimming Girls Asst |
Marissa Morris |
$3,600.00 |
Swimming Girls Varsity |
Matthew Suits |
$3,710.00 |
Tennis Girls Varsity |
Elissa Staub |
unpaid |
Tennis Girls Varsity |
Scott Taylor |
$3,710.00 |
Volleyball Girls JV |
Nicole Mercadante |
$3,150.00 |
Volleyball Girls Modified |
Kristen Conrad |
$2,250.00 |
Volleyball Girls Varsity |
Erin O'Sullivan |
$3,710.00 |
Soccer Coach |
Jon Stern |
Unpaid |
Cross Country Coach |
Jon Stern |
Unpaid |
8.8 Non-Instructional Summer School Monitor Appointment
Recommendation – that the New Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby appoint the following summer school monitor with remuneration as per contract:
Name Effective Date
Barbara D’Amore Effective 7/6/10 – 8/16/10
8.9 Instructional Leave Replacement
Recommendation - that the New Paltz Central Schools Board of Education upon the recommendation of Maria C. Rice, Superintendent, does hereby appoint the following instructional employee:
Name Title Effective Date
Kathryn E. Torres Elementary Effective 8/1/10 - 6/30/11 MA, Step C
(Replacing Jennifer Bruntil)
8.10 Request for Approval to Appoint Members to the Health Advisory Committee (HAC)
Recommendation - that the following resolution be approved: BE IT RESOLVED, that the Board of Education appoint the following members to the Health Advisory Committee in the specified category as follows:
Title Name Term Expires
Parent Juliet Coxum 6/30/12
Parent Eric Stamberg 6/30/11
MOTION carried 7 - 0 with 7 members voting.
9. OLD BUSINESS OLD BUSINESS
10. NEW BUSINESS NEW BUSINESS
A Motion was made by Kathleen Tobin Flusser and seconded by Patrick Rausch that the Board of Education approve the following consent agenda resolutions 10.1 and 10.2:
10.1 Request for Approval of Committee on Special Education Recommendations and Student Placements
Recommendation - that the following resolution be approved: BE IT RESOLVED, that the Board of Education approve the following Committee on Special Education (CSE) and Committee on Pre-School Special Education (CPSE) recommendations and student placements: 10627, 10605, 8910, 12212, 1422, 8036, 9073, 9458, 1735, 9301, 12202,11127, 11517, 10542, 10892, 12170, 9971, 12173, 11157, 10583, 10582, 10581, 10956, 11054, 11372, 12210, 11530, 11091, 11363, 9439
10.2 Request for Approval of Budgetary Transfer
Recommendation – that the new Paltz Central Schools Board of Education, upon the recommendation of Maria C. Rice, Superintendent of Schools, does hereby approve the following transfer:
Transfer(To): |
Transfer (From): |
||||
A9711.607 |
Debt Principal |
$100,000 |
A9060.800 |
Health Ins |
$100,000 |
Motion carried 7 – 0 with 7 members voting.
A Motion was made by Patrick Rausch and seconded by Robert Rich that the Board of Education approve the following resolution:
10.3 Request for Approval to Appoint Community Member to the Audit Committee
Recommendation – that the following resolution be approved: BE IT RESOLVED, that the Board of Education approve the appointment of the following community member to the Audit Committee:
Kristen Cash-Holland Effective 7/01/10 – 6/30/12 (two year term)
Motion carried 7 – 0 with 7 members voting.
A Motion was made by Robert Rich and seconded by Daniel Torres to approve the following resolution:
10.4 Request for Approval of Textbooks for the New Paltz High School
Recommendation - that the New Paltz Central Schools Board of Education approve the following resolution:
BE IT RESOLVED that the Board of Education approve the following textbooks for use at the New Paltz Central High School:
Hole’s essentials of Human Anatomy & Physiology – Schier, Butler & Lewis, McGraw Hill
Far East Chinese for Youth Level 1 – The Far East Book Co., Ltd. - U.S. International Publishing, Inc.
Far East Chinese for Youth Level 2 – The Far East Book Co., Ltd. - U.S. International Publishing, Inc.
Motion carried 7-0 with 7 members voting.
11. FINANCIAL REPORTS
12. PUBLIC COMMENTS
13. EXECUTIVE SESSION – SUBJECT TO BOARD APPROVAL
14. OTHER DISCUSSION
None
15. ADJOURN ADJOURN
A Motion was made by Robert Rich and seconded by Kathleen Tobin Flusser that the Board adjourn at 10:11 PM.
Motion carried 7 - 0 with 7 members voting.
Respectfully submitted,
________________________
Elena Maskell, District Clerk